folders because the other users probably don't have a client that will allow them to even access those other folders. Since Outlook only allows you to open the 6 enumerated folders, there is really no need for Users to be modifying the folder permissions to grant other users access to the "Sent Items", "Deleted Items", etc. I can now see the contents of User1's Inbox and perform the actions applicable to the permissions that User2 has been given. So I select the Inbox folder and click OK. You can only access the Calendar, Contacts, Inbox, Journal, Notes, and Tasks folders. The first thing you should notice is that Outlook does not arbitrarily let you just access any folder. Once I am logged into User2's mailbox, I go to the menu bar and click FILE > OPEN > OTHER USER'S FOLDER. User1 has not granted User2 any mailbox level permissions, just folder permissions.Ħ. Again, I cannot log into User1's mailbox using User2's credentials. Now I log out of User1's mailbox and now log into User2's mailbox using Outlook 2003. I add User2 and give that user account the "Author" Permission Level.ĥ. The first thing that you should notice is that both "Default" and "Anonymous" have a Permission Level of None.Ĥ. From Outlook 2003 logged into User1's mailbox, I Right-Click on the Inbox folder and select Properties. I created a second user named "User2" and also gave that user a mailbox on the Exchange 2003 SP2 server.ģ. I created a user named "User1", created a mailbox for that user on an Exchange 2003 SP2 server, and then logged into that mailbox using Outlook 2003.Ģ. They are allowing the other users to use the "Open > Other User's Folder." functionality within Outlook and have some level of access to their folder(s).ġ. They are not giving the other user the ability to log into their mailbox and then only access the specified folders. So when an Outlook User uses the Permissions tab to give another user access to their folder, they are doing just that, giving another user the specified amount of access to the specified folder (One could compare this action with modifying the NTFS permissions on an OS folder). I found a script to dump the delegates, but I have users who are out of control assigning folder permissions! Someone asked the following, so I thought I would try and address the issue as I think it is one that is commonly misunderstood:Ĭould you enlighten us on what happens when an Outlook user uses the permissions tab on a folder to grant access to other users? It apparently isn't the same as when they use the Delegates.
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